Legacy Procedures Manual

Legacy Homeschool started in 2005 as an informal group of six homeschooling families that has been re-established as Legacy Homeschool Tulsa, Inc. We are now a non-profit 501(c)3 organization. The purpose of our organization is to offer students and their parents social support, fun, and excellent, enriching, educational opportunities.  The Legacy Board will serve our group through planning, organizing, and managing a productive organization. However, it will be up to all the members of Legacy to serve each other and their children through shared teaching and responsibilities.  If you see ways in which our organization can better serve you, please let us know by sending an email to legacyhomeschooltulsa@gmail.com or speaking to a board member.  Please keep in mind we are all volunteers and are schooling our own children as well.

Perhaps an obvious and important note to make is that we are not a private school. We are a group of Christian homeschooling families who have chosen to journey together with like-minded families. Legacy parents work in partnership with the teachers who volunteer or are hired. Meeting for class only one day a week implies hands-on parent participation at home with their child(ren), on a daily basis, as they work through the assignments to ensure the work is being completed properly and honestly.

Our Kindergarten through 2nd graders enjoy an enrichment program at Legacy with classes, such as science and geography, that at this age are difficult to cover at home, as well as fun extracurricular classes like drama and art. We feel that at this age the core academic focus is best addressed at home due to the wide range of capabilities. In the 3rd through 5th grade, our students are challenged a bit more with classes such as writing and history. Our older students’ class work becomes more academic, while still enriching.  At this age, more is expected from the students and the parents.

We are an independent entity and receive no monetary support from the church where we meet.

Where we meet: A local church in Tulsa

When we meet: Tuesdays, 9:00 a.m. – 3:00 p.m.

GOOGLE CLASSROOM AND EMAIL

Our main form of communication will be through Google Classroom and Legacy email, which can be accessed via the Legacy Website. (www.legacyhomeschooltulsa.com) All class information, assignments, and official communication needs to go through Google Classroom or Legacy email. You may forward your Legacy email to your personal email, if you prefer.

You will be sent an email with Google Workspace (Google Classroom, Email, etc.) login information before the beginning of the school year.  Follow the instructions given and you’re on your way to communication!

ALL communication with the Legacy board needs to be via email.

FACEBOOK GROUP

Facebook is for sharing pictures, prayer requests, curriculum sales/swaps, social opportunities, etc. Please do not use Facebook for class information, assignments, or promoting your personal business. Also, make sure that individual phone calls are made for finding a substitute teacher for your class. As a reminder, this is important because not all of our members are on Facebook.

When planning social events or field trips, please create an event in the Legacy Facebook group. This allows you to post all of the information and makes it easy for everyone to find it later! Please let a Board member know so that we can send a text notification for those who are not on Facebook.

TEXT MESSAGE NOTIFICATION

The Legacy Board will use text to send a courtesy reminder to check your email when we send important announcements. We will also use this group text to announce school closing in the event of severe weather. It will come from an unattended phone number, please do not respond to the text notifications, the Board will not see it. If you need to communicate with us further, please email the Board.

Legacy is not a drop-off organization.  Parental involvement is mandatory and crucial.  We ask that moms plan to be on the premises for the duration of the day. Do not schedule other appointments or obligations during Legacy hours. 

When not in class moms need to stay in pre-approved areas within the building.  Moms should be in a class or be available at a moment’s notice; if you are not in a class or at the mom’s table, please let someone know where you are so you can be quickly located in case of an emergency. 

You may leave the building occasionally as needed for Legacy-related errands, unless it’s the time of day to fulfill your responsibilities. You must designate a “substitute mom” by asking another mom to be in charge of your student(s) while you are out of the building. If it is necessary for you to leave the premises, please fill out the Sign Out Sheet in the Legacy Notebook. Please sign back in on your return so others know you have returned, in case you are needed.

PLANNED ABSENCES

If you know your family will not be at Legacy on a specific day (vacation, surgery, etc.) please find coverage for your responsibilities as soon as possible. 

• Use the list of teachers and the schedule to find a substitute for your class(es) and responsibilities.

• Contact people individually to see if they are able to cover your responsibilities.

• Fill out the Absentee Form in the Legacy Notebook with this information.

• Contact the board and give them the dates of your absence.

Middle School, Jr. High, and High School students may be dropped off at Legacy and left with a “substitute mom” for the duration of the school day.  Elementary students and above may be sent to Legacy with a Board approved guardian if mom is unable to attend Legacy that day. 

As always, when there are special circumstances, exceptions can be made, with board approval, in terms of student attendance. Please include in your email if you are requesting an exception for your student to be in attendance with an approved guardian in your place. This WILL need approval from the board.

UNPLANNED ABSENCES

Please do not bring sick children into the building! We do not want to spread germs.

Please do not send or bring your child(ren) if they have had a fever in the last 24 hours, are vomiting, or have diarrhea.  Use your judgment, mom!  If you, mom, are sick please do NOT come to Legacy. If there is a possibility that any person in your household has a contagious illness, please keep your entire family home. If you are certain the illness is not contagious (i.e. allergies, ear infection) use your best judgement. 

If you are unable to attend Legacy due to illness or other unforeseen circumstances, use the list of teachers and the schedule to find a substitute for your class(es) and responsibilities.  Contact individual moms and make arrangements to cover your duties.  Once you have found coverage, email the Board and let us know who will be taking over your responsibilities for the day.  

SPECIAL CIRCUMSTANCES AND OTHER ACTIVITIES

Please do not bring children to Legacy that are not enrolled as students. Exceptions can be made with board approval. IF this is approved, students not currently enrolled in Legacy are to remain outside of the classrooms so as not to be disruptive to the learning environment. This does not include visiting families.

If a Legacy student is not enrolled in a specific class they should remain outside of the classroom, but in an approved area, during that time. 

Legacy activities (Field Trips, Hot Spots, Service Projects) are for Legacy families only. These times are for building up our Legacy family and relationships. 

WEATHER CLOSURES

Legacy will follow Tulsa Public Schools in the event of a school closing due to weather, unless otherwise communicated. In the event on-campus classes are canceled, Legacy classes may continue virtually. Check your Legacy email for updates. 

General guidelines for using the church facilities:

1. You are responsible to clean up any messes that are made by you or your child(ren).    

2. Children are to WALK in the halls.  Remember, we do not own this building and we need to be respectful of the property or we could be asked to leave.     

3. If your child damages or destroys facility property, the parent will be responsible to repair or replace it.    

4. Children are not allowed behind the reception desk or the copy room.     

5. All families are responsible for cleaning up their lunch area in the Family Life Center (FLC).    

6. Children are to remain in their seats during lunch.

All classes will eat lunch in The Family Life Center (FLC).

In the event the FLC is unavailable we will eat our lunch in the classrooms. Moms will eat in the classroom of their youngest child. 

• Please bring lunches for you and your child(ren).  Limited space is available in the Legacy (dorm size) refrigerator.  Two microwaves are available for use.  Please bring any plates, cups or utensils you might need. 

• Parents are responsible for making sure their students clean up their own lunch area in the Family Life Center (FLC).  A 5 minute warning will be given to allow students time to clean up their eating area before the end of the scheduled lunch time. 

• Children are to remain in their seats during lunch until they are dismissed to their class.  

• Children elementary age and younger must sit with their parent unless another parent agrees to be responsible for them for the duration of lunch. 

• If a student has ongoing behavior problems at lunch, they will be required to sit with their parent for the duration of the school year.

• Any time food is provided at Legacy, each family will be required to ensure they have food that fits any dietary restrictions. Legacy cannot guarantee food provided will be free from allergens. 

• Because the church is a voting location for the community, voting day procedures will resemble a Phase One lock-down with the exception of recess. On voting days, those assigned to lunchroom cleanup will assist with recess due to the increased parking lot traffic.

We hold chapel services 4 times a year. Chapel begins at 8:45 a.m. Please be at Legacy at 8:30 a.m. to help set up classrooms before chapel begins.

1. Please arrive at Legacy early enough to have all of your children settled in their classrooms before class begins. Students need to be available to help with classroom set-up at 8:45.

2. Teachers may close their doors at the beginning of class. Tardy students will need to sit outside the classroom until the teacher has a natural break in his/her teaching to let late students into the class. Moms will need to get with the teacher to receive the information missed. 

3. Please do not visit with the other moms while in the classroom.  It is a distraction not only for the teacher, but also the students.  If you need to speak to another mom, please take it out to the hallway. 

4. Be available to help at the mom’s table by cutting out patterns, making copies, or doing something else to help in another class.

5. At times it may be necessary to correct or discipline someone else’s child.  Please do this with care.  Simply remind the child of our Legacy rules.  Continued or excessive misbehavior should be brought to the attention of the child’s parent, not handled by anyone else.

6. If the Classroom Manners are repeatedly ignored, the child will be sent out of the room to sit with the parent or at the mom’s table (if the mom is in class). The child will sit out of class for the remainder of the class period, unless the teacher approves them to come back early.  If the behavior persists, the student will not be allowed back in class until a reasonable plan to solve the misbehavior is worked out with the teacher and the parent. 

7. Be involved in your child’s learning process. Sit with him/her.  Help with writing, if needed.

Legacy is a full school-year commitment.  Your tuition will vary depending on the size of your family.

In the case of a family dropping out of Legacy after the drop date of July 1st or before the school year is over, they must pay the full year for all Legacy fees (tuition, insurance fees, class fees, supply fees). 

TUITION

Tuition is due the first Tuesday of the month.  If paying by check make check out to Legacy. If paying by cash, you must have the correct amount in a sealed envelope with your child’s name written on it.  Payment is collected at the moms’ table in the tuition container by 2 pm.  It is imperative that you pay your tuition on the first Tuesday of the month!  We pay our building fee from your tuition.  We don’t have a “cushion” of funds available. 

Registration forms and a $25 non-refundable deposit will be collected from existing Legacy members in the spring. This money will be for Legacy supplies during the following school year.  The last day to secure your spot for the next year will be in the spring (date to be determined each year).  We cannot guarantee that your child will have a spot unless you register early. 

Prior to August 1st, new Legacy members for the next academic year will be asked to pay a $50 non-refundable deposit.  $25 will be used to offset the first month’s tuition; $25 goes toward Legacy supplies.  After August 1st, the fee is $75.00 with $25 payable for the first months’ tuition.

July 1st will be considered the “drop by” date.  If you drop out of Legacy after July 1st, you will still be held responsible for tuition, insurance fees, class fees, supply fees, and outside teacher fees for the coming year.

“Be kind to one another, tenderhearted, forgiving one another, as God in Christ forgave you.” Ephesians 4:32 ESV

If you or your child is having an interpersonal relationship problem with another Legacy member, our leadership encourages you to offer grace as far as possible. 

Please follow these guidelines:

1. Offer grace.    

2. If comfortable, go to your sister to communicate your concerns.    

3. If necessary, contact a member of leadership to go with you to your sister [resist the temptation to gossip].

We believe this is the most God-honoring way to handle interpersonal issues.  If you need help, please ask.  We are all growing in Christ and are here to help one another.

FOR STUDENTS

All students should remember that the behavior you use at home in your homeschool and the behavior you use in a group setting are quite different.  Please use good classroom manners when at Legacy.  These manners are as follows:

1. Raise your hand when you desire to speak and wait to be called on.  

2. Please make sure that what you have to share pertains to the subject being discussed.

3. One person speaks at a time.  This means, if a teacher is talking, the students should not be talking.

4. Do not touch or talk to your neighbor unless it is necessary for the completion of an assignment.  

5. Come to class prepared. Bring your supplies (books, paper, pencils, etc.).  Do the assignments your teachers give you.  Not only will you be able to participate fully in the class, you’ll learn something too!

6. No cell phone use in the classroom (even between classes) unless directed by a teacher for a specific activity. Cell phones should be silenced and in your bag before the start of the day. If cell phone rules are ignored, your cell phone may be confiscated by the teacher and given to your parent for the remainder of the day.

7. If the classroom manners are repeatedly ignored, teachers are to send the child out of the room to sit with the parent or at the Mom’s Table (if the mom is in class). The child will sit out for the remainder of the class, unless the teacher approves them returning early.  If the behavior persists, the student will not be allowed back in class until a reasonable plan to solve the misbehavior is worked out with the teacher and the parent.

8. You must complete all cleaning assignments before leaving the classroom at the end of the day.

9. Unless otherwise discussed with your teacher, assignments must be submitted when due for a planned absence and upon your return from an unplanned absence.

FOR TEACHERS

1. Be sure to start and end class on time. Respect the teachers before you and those coming after. 

2. Check to make sure the room is orderly before allowing students to leave for lunch and at the end of the day.

3. First hour teacher sets out the student supply boxes for the Pre-K and Elementary classes. Last hour teachers put away the student supply boxes in the Legacy cabinets.

4. If a teacher will be absent, she must call, text, or email moms individually and arrange her own sub. Please make sure your substitute has the materials needed to teach your class for the day.

5. If the Classroom manners are repeatedly ignored, teachers are to send the child out of the room to sit with the parent or at the Mom’s Table (if the mom is in class).

6. High School teachers are responsible to give parents all the information needed to determine final grades and create student transcripts. 

7. Be sure to check the allergy list before handing out food in your classroom. If possible, make arrangements with parents for alternative snacks beforehand when needed. 

FOR TEACHER ASSISTANTS

Please keep in mind that not every class has an assistant. So, if you are an assistant in a class, then extra help is needed. 

1. Assist the teacher in maintaining a quiet atmosphere conducive to learning.

2. Assist the teacher in anything you are asked to do (pick up papers, grading).  

3. Please do not visit with the other moms while in the classroom.  It is a distraction not only for the teacher, but also the students.  If you need to speak to another mom, please take it out to the hallway.

4. Do not be on your phone while class is in session. Be engaged with our teachers and students.

5. Remember you are the assistant to the teacher.

• Clothing should be modest.

• Underclothing should not be visible.

• Bare midriffs, halter tops, spaghetti straps, peek-a-boo, strapless, and/or visible cleavage are unacceptable.

• Shorts should be at least 1” past the thumb when arms are extended against the leg.

• It is mandatory you wear shorts or leggings underneath all skirts or dresses.

• Hats or sunglasses are not allowed during class time. Exceptions for hats may be made for teacher approved costume days.

• No apparel will be allowed that contains offensive or objectionable artwork.  If in doubt, don’t wear it! 

Students must adhere to this dress code at all Legacy functions (Field Trips, Service Projects, Family Night, etc.). Modesty will never be an exception to the rule.

Considering all aspects, the Board tries their best to distribute the mom responsibilities as evenly as possible.

Board Member:  Coordinate all workings of Legacy co-op; facilitate the new member process; run Legacy website and Facebook group; oversee operation of Google Classroom; plan class schedule and calendar; plan Family Night; meeting as necessary; plan special events for Legacy; responsible for all of Legacy’s finances: accept payments, deposit checks, pay bills, file taxes, create invoices.

Teacher:  Plan and teach class; enlist the assistant’s help during class; communicate information to parents and students, assign homework and grade assignments as needed. 

Teacher’s Assistant:  Responsible for assisting the teacher; duties may include making copies, gathering supplies, helping students, etc.

Nursery Worker:  Manage the nursery; plan and implement age appropriate activities for children, such as song time, playtime, coloring, snack time, playdough, etc.

Field Trips:  Responsible for setting up field trips, being the liaison for the field trip and communicating information to the Legacy group; field trips should take place in September, October, January, February, and April. 

Service Project Coordinator:  Plan and implement two service projects.

Yearbook Team Member:  In charge of putting together and publishing the yearbook. Get yearbook proof approved by the Board. Have the final copy available to hand out on the last day of class in May.

Photographer:  Take photos throughout the year of every age group, as well as individual headshots taken in Oct/Nov; give photos to the Yearbook Team. 

Lunchroom Cleanup: Responsible for making sure FLC has been cleaned following lunch: give the students a 5 minute warning before lunch is over to start cleaning tables and surrounding areas; put Clorox wipe on each table and instruct students to wipe down their table; remind families to ensure tables, chairs, and floors are clean; vacuum the floor, and spot clean carpet when necessary. 

Classroom Cleanup:  Responsible for making sure each classroom has been left in better condition than it was found: refer to individual classroom clean up procedure located in the classroom.

Morning Setup:  Get out the table and chairs for the moms, as well as the dry erase board, markers, tuition box as necessary, and the Legacy Notebook.

Coffee Setup: Prepare coffee and tea for the day.

End of Day Cleanup:  Make sure the Moms’ table and chairs are put away, as well as the dry erase board, Legacy Notebook, and any other items left out.

End of Day Coffee Cleanup: Pack up Legacy coffee and tea and return them to the coffee cart.